Administrative Training Coordinator –

Administrative Training Coordinator

International Development Group

Job Description


Not specific

Job Context

    Lines of Authority: The Administrative Training Coordinator reports to the Operations Director.

Job Responsibilities

  • The full-time Administrative Training Coordinator will be a member of the Operations team, helping to maintain the office efficiently and coordinating arrangements for on-site meetings/events.
  • Support administrative, financial, budgetary, and logistical activities, as required by the Finance Manager and Operations Director.
  • Assist in the organization of supporting documentation for payments relevant to administrative and training
  • Provide planning for events meetings and training logistics
  • Solicit quotes for the procurements and prepare comparative analysis
  • Make logistical arrangements for the field office team as needed as well as traveling international consultants and staff, including booking hotels, arranging airport pickup, coordinating ground transportation, etc.
  • Update TEAMS software with training data, provide support to the Senior MEL Specialist on a regular basis by providing training-relevant documents.
  • Support the management of staff travel requests and keep track of pending and ongoing travel in coordination with the travel agency.
  • Prepare travel expense claims for training participants for the Finance Manger to review.
  • Act as the security focal person, and regularly update staff on security issues.
  • Assist in the recruitment process by shortlisting initial candidates and scheduling interviews.
  • Maintain an up-to-date list of vendors.
  • Perform other duties, as required by the Finance Manager, Operations Director and/or Chief of Party.
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Employment Status


Educational Requirements

  • A bachelor’s degree

Experience Requirements

  • At least 4 year(s)

Additional Requirements

  • At least 4 years of demonstrated experience in administration (preferably on donor-sponsored projects)
  • Experience providing logistics and coordination support for training
  • Must have working knowledge of key USAID procurement rules.
  • Ability to communicate effectively in person and in writing in English and Bangla.

Job Location

Anywhere in Bangladesh

Job Qualification

  • A bachelor's degree
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