Administrative Training Coordinator

Job Description

Vacancy

Not specific

Job Context

Lines of Authority: The Administrative Training Coordinator reports to the Operations Director.

Job Responsibilities

• The full-time Administrative Training Coordinator will be a member of the Operations team, helping to maintain the office efficiently and coordinating arrangements for on-site meetings/events.
• Support administrative, financial, budgetary, and logistical activities, as required by the Finance Manager and Operations Director.
• Assist in the organization of supporting documentation for payments relevant to administrative and training
• Provide planning for events meetings and training logistics
• Solicit quotes for the procurements and prepare comparative analysis
• Make logistical arrangements for the field office team as needed as well as traveling international consultants and staff, including booking hotels, arranging airport pickup, coordinating ground transportation, etc.
• Update TEAMS software with training data, provide support to the Senior MEL Specialist on a regular basis by providing training-relevant documents.
• Support the management of staff travel requests and keep track of pending and ongoing travel in coordination with the travel agency.
• Prepare travel expense claims for training participants for the Finance Manger to review.
• Act as the security focal person, and regularly update staff on security issues.
• Assist in the recruitment process by shortlisting initial candidates and scheduling interviews.
• Maintain an up-to-date list of vendors.
• Perform other duties, as required by the Finance Manager, Operations Director and/or Chief of Party.
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Employment Status

Full-time

Educational Requirements

• A bachelor’s degree

Experience Requirements

• At least 4 year(s)

Additional Requirements

• At least 4 years of demonstrated experience in administration (preferably on donor-sponsored projects)
• Experience providing logistics and coordination support for training
• Must have working knowledge of key USAID procurement rules.
• Ability to communicate effectively in person and in writing in English and Bangla.

Job Location

Anywhere in Bangladesh

Job Qualification

• A bachelor's degree