Lines of Authority: The Administrative Training Coordinator reports to the Operations Director.
The full-time Administrative Training Coordinator will be a member of the Operations team, helping to maintain the office efficiently and coordinating arrangements for on-site meetings/events.
Support administrative, financial, budgetary, and logistical activities, as required by the Finance Manager and Operations Director.
Assist in the organization of supporting documentation for payments relevant to administrative and training
Provide planning for events meetings and training logistics
Solicit quotes for the procurements and prepare comparative analysis
Make logistical arrangements for the field office team as needed as well as traveling international consultants and staff, including booking hotels, arranging airport pickup, coordinating ground transportation, etc.
Update TEAMS software with training data, provide support to the Senior MEL Specialist on a regular basis by providing training-relevant documents.
Support the management of staff travel requests and keep track of pending and ongoing travel in coordination with the travel agency.
Prepare travel expense claims for training participants for the Finance Manger to review.
Act as the security focal person, and regularly update staff on security issues.
Assist in the recruitment process by shortlisting initial candidates and scheduling interviews.
Maintain an up-to-date list of vendors.
Perform other duties, as required by the Finance Manager, Operations Director and/or Chief of Party.