Deputy Manager (HR & Admin)

Job Description

Job Responsibilities

• Lead the administrative support for HR Events at the Head office premises in order to ensure smooth functions. Ability to deal all high-level confidential information of the company and maintain integrity strictly towards the information.
• Arrange medical appointments in home & in abroad as required.
• During absences of high official, it is need to ensure a high level of service is maintained.
• Ensure guests meeting with the managements are well taken care of properly.
• Filter general information, queries, phone calls and invitations to the authority by redirecting or taking forward such contact as appropriate.
• Keeping record in proper manner for all kinds of official correspondence.
• To prepare all report, presentation and documents as required by the Managements.
• Maintain electronic & paper records ensuring information are organized & easily accessible.
• Manage and maintain daily diary, email and other social official account.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Preparing papers for meetings, arrange meetings & keep minutes
• Follow-up actions on pending important issues.
• Provide a service that is in line with the company’s management work habits and preferences.
• Reporting to the Chairman’s /MD and performing secretarial and administrative duties.
• Responsible for providing full secretarial assistance to the management level meeting.
• Taking minute of every general meeting as required and report it at day end every day.
• Travel arrangement (visa processing, travel planning, booking airlines, booking accommodation & prepare itinerary as required.)
• Additional duties and responsibilities as required by the Departmental Head or Management.

Job Qualification

• BA, B.Com, B.Sc. Graduate.