Senior Officer – Reporting and Documentation (Re-Announcement) –

Senior Officer – Reporting and Documentation (Re-Announcement)

ActionAid Bangladesh

Job Description



Job Context

  • Department: Resource Mobilisation
  • Types of contract: Fixed term contract
  • Duration of Contract: 01 (one) year
  • This position is primarily responsible to support in reviewing the quality and donor compliance of donor reports developed in collaboration with Programme, MEAL, Communications and Finance teams and support developing project proposals and concept notes. Besides, the post-holder is responsible to prepare and support reporting and knowledge management of the donor funded overall Rohingya Response programme for internal and external sharing. The post-holder is also responsible to develop and review case studies, human interest stories and other communication materials to ensure quality in line with AAB and donor requirements.

Job Responsibilities

  • Ensure necessary support in Programme Development. (40 % of time)
  • Assist Lead – Programme & Partnership Development and other teams to develop project proposals, logframe, budget and other materials as per requirement.
  • Conduct donor mapping, screening, and analysis of funding opportunities and donor strategies for AAB’s Rohingya Response Programme.
  • Support funding pipeline management, analysis and tracking acquisition efforts as per AAB’s fundraising strategy.
  • Perform ActionAid’s Contract Management System (CMS) functions to track funding opportunities, manage proposal activities and projects that we successfully secure.
  • Support partnership management and coordination, including donor relationship management, consortium management and external donor visits.
  • Reporting and documentation (40 % of time)
  • Preliminary review, quality control and feedback of monthly, quarterly, and annual progress reports.
  • Ensure timely and quality reporting submission, and revisions based on internal and donor feedback as per reporting schedule.
  • Accurately record and disseminate the minutes of internal/external meetings.
  • Assist in gathering and reporting of specific information as requested by the Rohingya Response Programme management, Communications and Resource Mobilization department.
  • Ensure timely documentation of relevant events (in camps and Cox’s Bazar) and submission of relevant event reports.
  • Support the development of fundraising communication materials such as capacity statements, situation reports, human interest stories, case stories to widely share the impact of AAB’s RRP.
  • Participate in programme evaluation and monitoring missions. (20 % of time)
  • Ensure support in collating and streamlining project learning (best practices) and knowledge capture, based on the documentation from the project team.
  • Participate in joint monitoring missions of various donor-funded response projects in Cox’s Bazar to periodically assess performance against expected results committed by AAB and share findings with management.
  • Participate in needs assessment, evaluation, and studies to inform programme design and intervention strategy.
  • Relationships
  • Senior Officer – Reporting and Documentation will report to Lead- Programme and Partnership Development.

Employment Status


Educational Requirements

  • A university graduate degree preferably in social science, English, Development Studies, or related discipline

Experience Requirements

  • 3 to 4 year(s)

Additional Requirements

  • At least 3-4 years of experience in the development sector and at least 2 years of sound experience programme development, reporting and documentation.
  • Extensive hands-on experience in supporting strategy and programme development
  • Experience in working with INGOs/NGOs is preferred.
  • Experience with reporting and journalism is an advantage.
  • Previous experience in working on development programme quality and knowledge management is desirable.

Job Location

Cox’s Bazar


  • Competitive salary with other admissible benefits such as mobile & internet allowance, medical benefit, group life insurance etc

Job Qualification

  • A university graduate degree preferably in social science, English, Development Studies, or related discipline
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